Book demo
Book demo
School district contract invoicing for therapy teams. For therapy teams contracting with school districts and charter schools. Track services rendered by every therapist on the contract, generate periodic invoices to the contracting organization, and manage multiple concurrent contracts from one place.
VIDEO EMBED · REPLACE WITH <iframe>
School district and charter school contracts are a distinct billing model. The contracting organization pays the practice, not the family, not the insurer. Services are rendered by a team of therapists across multiple schools, often across multiple concurrent contracts. The invoice needs to show exactly what was delivered, by whom, when, and at what agreed rate.
Contract Invoicing tracks services rendered by every team member against each contract, with configurable rates per service type (evaluation, treatment, consultation, supervision) and per role (OT, OTA, PT, PTA, SLP, SLPA, LCSW). Periodic invoice generation, monthly, quarterly, or per contract cadence, rolls up all services rendered into one invoice to the contracting organization, with supporting detail that shows who served whom, on which date, for how long.
A single practice can manage multiple concurrent contracts: three charter schools, two district contracts, a county mental health contract. Each has its own rate card, its own invoice cadence, its own supporting detail. Therapists see only what they need to see, the caseload assigned under their contract, while leadership sees the full picture.
Product screens, workflow diagrams, and example outputs. Replace each slot with a real screenshot or illustration.
The technical architecture, API integration points, and data model that make this feature work the way it does.
Each contract has its own rate card: evaluation at X per hour, treatment at Y per 15-minute unit, consultation at Z. Role-based rate variance (licensed therapist vs. assistant, OT vs. PT) configurable per contract. The invoice applies the right rate to every unit automatically.
Monthly or quarterly rollup of all services rendered under the contract into one invoice addressed to the contracting organization. PDF or emailable format. Supporting detail attaches automatically.
Every invoice line carries its backing detail: student served, therapist, service type, date, duration. Required for most district contracts; auditable for any stakeholder who asks.
A team can hold three charter contracts and two district contracts at once, each with its own rate card and cadence. Services roll up under the right contract automatically based on student-to-contract mapping. Contract-level dashboards show usage vs. contract ceiling.
The team delivered the service; the team invoices the district. No per-therapist hourly submissions, no patchwork of timesheets. One invoice, one contact, one payment.
District finance offices ask for detail. Every invoice line is auditable down to the student, therapist, date, and duration, pulled from the same documentation the therapists already completed.
Three charters and two district contracts live side by side. Rate cards stay separate, services roll up to the right invoice, dashboards show you where you are on each contract.
Book a 30-minute walkthrough with our clinical team. We will show the exact workflow for your discipline and caseload.