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Private-pay and self-pay billing software for therapy practices. For practices that don’t bill insurance, or for the private-pay side of a mixed practice. Family superbills formatted for out-of-network reimbursement, self-pay statements, recurring invoices, and payment tracking. No clearinghouse, no credentialing, no denials.
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Many therapy practices bill insurance. Many don’t. And many do both, insurance for some clients, private-pay for the rest. MyTherapyWizard treats private-pay as a first-class billing model, not an afterthought grafted onto an insurance workflow.
Self-pay and cash-pay workflows: invoice the family directly, track payment, send reminders for past-due balances. Family superbills generate in the format insurers expect for out-of-network reimbursement, CPT codes, diagnosis codes, NPI, dates of service, ready for the family to submit to their plan. All of the evaluation and documentation data feeds these outputs automatically; no duplicate entry.
For mixed practices, private-pay clients live in the same caseload as insurance clients, one system, one client list, one reporting surface. Switching a client between billing models is a field change, not a migration.
Product screens, workflow diagrams, and example outputs. Replace each slot with a real screenshot or illustration.
The technical architecture, API integration points, and data model that make this feature work the way it does.
Invoices pull session date, CPT code, duration, and your configured rate. Branded PDFs, emailable directly, payable via the link or by whatever payment method you configure. Outstanding balance tracking and statement reminders.
Superbills include everything the family’s insurer needs to reimburse them directly: CPT, ICD-10, NPI, TIN, dates of service, charges, diagnosis pointers. Formatted in the layout most plans accept. Families submit, not the practice.
Private-pay doesn’t touch ClaimMD. No eligibility checks, no claim submission, no ERA matching. The overhead of insurance billing stays with insurance clients.
Private-pay and insurance clients live together in your caseload. Per-client billing model is a field, change it when coverage changes. All clinical documentation is identical; only the billing outputs differ.
Private-pay gets its own invoicing, statement, and superbill workflows, not insurance forms repurposed. Practices that don’t bill insurance at all can use MyTherapyWizard without setting up a clearinghouse.
Out-of-network plans reimburse when the paperwork is right. Our superbills include every required field and format, so families get paid and keep coming back.
One client list, one documentation system, two billing outputs. No separate private-pay spreadsheet, no duplicate demographic entry.
Book a 30-minute walkthrough with our clinical team. We will show the exact workflow for your discipline and caseload.