For Practice Owners · MyTherapyWizard | Insurance-Heavy, Medicaid-Heavy, Built to Fit

If you own a therapy practice, you already know the math.

Insurance reimbursement is what it is. Your therapists are your largest expense. Your biller is your second-largest. Your EMR is supposed to make this easier and usually makes it worse. MyTherapyWizard was built by a practicing clinic owner, priced for insurance-heavy and Medicaid-heavy caseloads, and engineered so clinical data and billing data are the same data.

Most EMRs are either too expensive for your margins, clinically shallow, or built for a practice that isn't yours.

If you serve Medicaid-heavy or insurance-heavy caseloads, you know how thin the margins are. You also know that the software that runs large outpatient clinics is priced for large outpatient clinics, and when you settle for a cheaper product, you give up clinical depth that your therapists then have to compensate for with unpaid overtime.

The EMR market wasn't designed for therapy. It was designed for medical billing, and therapy got bolted on. That's why your documentation feels like a separate job from therapy. That's why your biller reconciles clinical data with billing data every month. That's why you're reading this.

Why we priced it this way

Because we know what Medicaid reimburses.

We built this software for our own practice, LearningCharms, a multi-disciplinary pediatric therapy practice in North Carolina. Our own caseload runs insurance-heavy and Medicaid-heavy. We priced MyTherapyWizard so practices with our margin structure can actually afford it.

We didn't price it for large outpatient clinics with negotiated commercial rates. We didn't make it free by stripping out clinical depth. We made a deliberate choice: build the clinical and billing architecture that therapy actually needs, and price it so the therapy practices that most need it can use it.

What this looks like in practice

One data spine. Every workflow reads from it.

When a therapist captures a session, correct/attempted, cues, assistance, CPT, that single structured record drives:

The session note, composed from the structured capture.
The claim, generated with CPT, units, rendering provider, diagnosis, DOS.
The payroll entry, calculated from the CPT-level pay rate on the therapist profile.
The Goal Performance Index, rolled into longitudinal trajectories per goal.
The Session Performance Index, rolled into the client's progress trajectory.
The billing-readiness indicator on the therapist's Therapy Record and the admin's Billing Overview.
The auth burn-down on the POC card. The visits-remaining counter on scheduling.

One capture. Seven downstream workflows. No reconciliation.

If you own a therapy practice, you already know the math.

Most EMRs are either too expensive for your margins, clinically shallow, or built for a practice that isn't yours.

Clinical + billing, engineered as one system.

Practice management that fits how therapy actually runs.

Insurance billing integrated directly with the clinical workflow.

Clinical documentation that generates itself from structured data.

Outcome data that makes value-based care negotiable.

Billing-readiness visible all week, not at cutoff.

Audit-defensible by construction.

Because we know what Medicaid reimburses.

One data spine. Every workflow reads from it.

See the numbers for your practice.